The challenge

A leading healthcare organization needed a partner to immediately help it shift multiple parts of its customer care from a brick-and-mortar environment to remote contact center support in response to the COVID-19 pandemic. It also needed a partner to provide an example of how the organization could deliver excellence, agility, and efficiency moving forward in today’s new customer care landscape.

Our solution

TTEC immediately rolled out a plan to shift more than 2,000 associates from brick-and-mortar contact centers in the Philippines and the United States to work at home. The associates supported nearly a dozen lines of business for the organization such as dental and vision, member portal, behavioral health, and more.

We equipped the associates’ devices with security-compliant software as well as enhanced security protocols and processes that met HIPAA and overall data security requirements. To ensure uninterrupted client support, we deployed a work-at-home training support and effectiveness plan. This included an at-home trainer basics program and a monthly podcast for continued development techniques. Trainers held daily chat sessions with associates and team leaders in addition to providing Zoom observations and feedback, and held daily check-in sessions with training leadership.

Maintaining employee morale was also critical. Employees were encouraged to keep in touch over messaging platforms and group chats and participate in engagement activities such as singalongs and online contests for virtual trophies and app awards.

The results

The work-at-home transition was highly successful in that associates maintained or exceeded performance delivery, zero productivity time was lost, and we demonstrated a proven way to increase operational flexibility and agility. Absenteeism dropped 40% in the work-at-home environment compared to the same period in a brick-and-mortar contact center, monthly production attrition decreased 60%, and eNPS rose 19 points during the remote deployment.